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CITIZEN
INVOLVEMENT
IN
JOSEPHINE COUNTY BUDGET PROCESS
- Outline
-
- I. BUDGET PROCESS
- II. CITIZEN PARTICIPATION IN BUDGETING REFERENCES
-
- I. BUDGET PROCESS (for links, see
web page: "Budgets: Josephine County, Oregon")
Local Budget Law
Oregon Department of Revenue
https://www.oregon.gov/DOR/programs/property/Pages/local-budget.aspx
Finance, Taxation and Exemptions Unit
Oregon Department of Revenue (ODR)
P.O. Box 14380
Salem OR 97309-5075
Email: finance.taxation@oregon.gov
- Communications
- August 19, 2014. Josephine County (JO CO)
Management Teams Recommendation on Strengthening County Services (see JO CO
Management Teams recommendations at minutes of March 7, 2016 between JO CO
Management Team and Hugo Justice System & Public Safety Services (JS&PSS)
Exploratory Committee (Exploratory Committee), Hugo Neighborhood Association &
Historical Society (HNAHS), that follow, and at Studies & Information and Opinion web
page http://www.hugoneighborhood.org/JSPSS_Studies.htm.
-
- January 20, 2016 Letter/Email to Josephine
County Management Team, including Arthur OHare, Finance Director, JO CO
Finance Department, From Committee. Pages 2. Subject: Share Information About JO
COs JS&PSS Problem/Issue. OHare never had time for an individual meeting.
-
- March 7, 2016 Josephine County Management
Team Meeting With Exploratory Committee January 20, 2016 Invitation to JO CO Management Team Members
(OHare did not attend) Minutes of March 7, 2016 Meeting (see web page: Budgets:
Josephine County, Oregon for information on invitations and minutes. http://www.hugoneighborhood.org/budgets.htm).
-
- June 10, 2016 Letter to
Oregon Department of Revenue from Exploratory Committee on Clarifying Oregon
Local Budget Law. Pages 7. No response from ODR.
-
- September 23, 2016
Letter to Arthur O'Hare, Josephine County Budget Officer, and Josephine County Budget
Committee from Exploratory Committee on Requesting a Meeting to Clarify the
JO CO Budget Process. Pages 9 (copies: Oregon Department of Revenue ( ODR),
Josephine County (JO CO) Board of County Commissionres (BCC) members are part of the
Josephine County Budget Committee (JOCOBC); all JO CO elected officials; JO CO Management
Team (JOCOMT); and The Grants Pass Daily Courier (TGPDC)).
-
- September 23, 2016 Email From
Arthur O'Hare, Josephine County Budget Officer, to Exploratory Committee on
Exploratory Committee's Request for Meeting to Clarify the JO CO Budget
Process. Pages - 1 paragraph. O'Hare's response to the meeting request
follows.
-
- "Mike you are requesting a meeting
with me and with the Budget Committee in order to discuss various aspects of the budget
process. That is really a decision of the Board of Commissioners for both me individually
and for calling together the Budget Committee. I will need to check with them regarding
your request and will get back to you when I have more information. Thanks. Arthur
OHare, Finance Director, Josephine County, Oregon"
-
- November 26, 2016 Letter/Email to
Oregon Department of Revenue from Exploratory Committee on Clarifying Oregon
Local Budget Law. Pages 8. ODF responded on November 28, 2016.
-
- November 28, 2016 Email from Oregon
Department of Revenue to Exploratory Committee on Request For Assistance In Clarifying
Oregon Local Budget Law. Pages - 2 paragraphs. ODR responded to the November 26, 2016
Letter/Email with the following questions.
-
-
- "Please help me to clarify your current
question. In your June email and our subsequent phone call, I understood the questions to
be more related to the countys fiscal policy in determining levels of service, which
DOR is prohibited from interfering with (ORS 294.490). But, it seems that is no longer
your issue, but rather when citizens become involved and the level of citizen involvement
in the budget process."
-
-
-
- "Do you wish to make a change in the
process within Josephine County, or the underlying local budget law statutes? Please note
that local budget law (ORS 294.305-565) sets forth minimum standards; a municipal
corporation may enact their own policies to implement local budget law and provide
additional citizen involvement, so long as it doesnt conflict with the statues. That
being said, DOR cannot address issues that go beyond the statutorily required
processes."
- December 12, 2016 Letter/Email to Oregon
Department of Revenue from Exploratory Committee on Clarifying Oregon Local Budget
Law. Pages - 9. No response from ODR.
-
-
November 4, 2017 Letter/Email to They Report to You, ACLU of Oregon from
Exploratory Committee Chair. Purpose is to engage voters in JO COs "Justice
System & Public Safety Services" (JS&PSS) issue through a transparent local
budget process with effective citizen education and citizen involvement (CI)
opportunities, including engagement with all elected and appointed officials responsible
for public safety services (PSS). Pages - 5.
- Attachment 1. September 30, 2015 Letter/Email to
Ryan Mulkins, JO CO District Attorney, From Committee. Subject: Share Information About JO
COs JS&PSS Problem/Issue
- Attachment 2. March 28, 2016 Letter/Email to Ryan
Mulkins, JO CO District Attorney, From Committee. Subject: Learn About JO CO District
Attorneys Offices Budget Program
- Attachment 3. June 14, 2016 Letter/Email to Ryan
Mulkins, JO CO District Attorney, From Committee. Subject: June 8, 2016 Meeting Minutes
Between Committee and JO CO District Attorney
- Attachment 4. September 23, 2016 Letter/Email to
Arthur OHare, Budget Officer, JO CO Budget Committee. OHare is also the
Finance Director, JO CO Finance Department. From Committee. Subject: Share Information
About JO COs Budget Process & JS&PSS Problem/Issue (above).
November 11, 2017 Email/Letter
to Oregon Department of Revenue from Exploratory Committee on Clarifying Oregon
Local Budget Law. Pages - 62. (copies: JO CO BCCs members are part of the Josephine
County Budget Committee, which also includes Arthur O'Hare, JO CO Budget Officer; all JO
CO elected officials; JO CO Management Team, includes Arthur O'Hare, JO CO Budget Officer;
and The Grants Pass Daily Courier).
- To Nia Ray, Director, Oregon
Department of Revenue (ODR)
- To Kris Kautz, Deputy Director,
ODR
- To Gary Humphrey,
Administrator, Property Tax Division, Including Local Budget Law, ODR
- To Danette Benjamin, Finance,
Taxation & Exemptions Analyst, ODR
Subject to the November 11, 2017 Email/Letter:
Request for Assistance in Interpreting & Understanding Oregon Local Budget Law
(LBL) & Request for Oregon Department of Revenue (ODR) to Review That Josephine County
(JO CO) Prepared & Administered its Budget According to LBL That All Local Governments
Use Uniform Processes & Formats Prescribed by ODR
- "This is a continuing request to ODR for
assistance in interpreting and understanding Oregon LBL. Quite frankly your
departments response to our previous requests for help since the summer of 2016 have
not been much of value."
- "The first formal written testimony to ODR requesting
assistance on the interpretation of Oregon LBL was June 10, 2016. The ODR never responded
to this letter. It did respond to our November 26, 2016 letter with two short paragraphs
of questions instead of clarifying answers. What it did not respond to spoke volumes, and
on December 12, 2016 we tried again with no response from ODR. This most recent November
11, 2017 letter to the ODR from the Committee has the same goal of assisting
citizens interpret and clarify LBL. This communications catalyst was an article,
"Introducing They Report To You" in the ACLU of Oregons fall 2017
newsletter. Of particularly interest was the overlap between the issues of the "They
Report to You" ACLU of Oregon and the Committee. The issues for They Report to
You were a lack of transparency and the need for creating accountability standards for the
purpose of reforming Oregons criminal justice system. These issues overlapped with
the Committees purpose to improve the JO CO JS&PSS system through
transparency in the JO CO budget process, including CI, and citizen education, including
engagement with elected and appointed officials responsible for public safety in the
budget process, and a grant for a public safety study."
- Attachments to the November 11, 2017 Email/Letter to
the ODF from Exploratory Committee on Clarifying Oregon Local Budget Law
Attachment 1. December 12, 2016
Letter/Email to Oregon Department of Revenue from Exploratory Committee on Clarifying
Oregon Local Budget Law.
Attachment 2. September 23, 2016 Letter to
Arthur O'Hare, Josephine County Budget Officer, and Josephine County Budget Committee from
Exploratory Committee on Requesting a Meeting to Clarify the JO CO Budget Process.
Attachment 3. November 4, 2017 Letter to
They Report to You, ACLU of Oregon From Mike Walker, Chair, JS&PSS Exploratory
Committee, Hugo Neighborhood Association & Historical Society.
Attachment 4. Chapter IV. Budget Process
Brainstorming Questions from Citizen Participation In The Josephine County Budget
Process (Appendix E).
- Copies of the November 11, 2017 Email/Letter to the
ODF from Exploratory Committee on Clarifying Oregon Local Budget Law were sent to the
following.
- Josephine County Board of County Commissioners
-
- Simon Hare, Chair
-
- Lilly Morgan, Vice-Chair
-
- Dan DeYoung, Commissioner
-
- Other Josephine County Elected Officials
-
- Dave Daniel, Sheriff, Josephine County Sheriff's
Office, Josephine County
- Ryan Mulkins, District Attorney, Josephine County
- Connie Roach, Assessor, Josephine County
- Rhiannon Henkels, County Clerk & Recorder,
Josephine County
- Peter Allen, Surveyor, Josephine County
- Eve Arce, Treasurer, Josephine County
- Wally Hicks, Legal Counsel, Josephine County
-
- Josephine County Management Team
-
- JO CO Management Team, c/o Rob Brandes, Director, JO
CO Public Works Department
- Nate Gaoiran, Director JO CO Community Corrections
- Cherryl Walker, Interim Public Health Director, JO
CO Public Health Department
- Julie A. Schmelzer, Community Development Director,
JO CO Planning Office
- James C. Black, Planner III, JO CO Planning Office
- Sarah Wright, Parks Director JO CO County Parks
Department
- Jim Goodwin, Director JO CO Juvenile Justice
- Larry Graves, Manager JO CO Airports
- David Streeter, Forestry Timber Manager JO CO
Forestry (no email, sent to JO CO BCC)
- Ryan Johnson, JO CO Building Operations Manager
- Connie Roach, Assessor JO CO Assessors Office
- Arthur OHare, Finance Director JO CO Finance
Department
- Robert Rice, Building Safety Director, JO CO
- Lisa Pickart, Program Manager JO CO Veterans Service
Office
-
- Josephine County Budget Committee c/o JO CO Budget Officer (Arthur OHare, Finance Director JO CO
Finance Department)
-
- State of Oregon
- Oregon Governor, Kate Brown.
- Dennis Richardson, Oregon Secretary of State, Public
Records Administrator
- Ellen F. Rosenblum, Oregon Attorney General, Oregon
Department of Justice
-
- Transparency Oregon Advisory Commission
- Senator Richard Devlin, Chair, Transparency Oregon
Advisory Commission
Representative Julie Fahey, Member,
Transparency Oregon Advisory Commission
Representative Gene Whisnant,
Member, Transparency Oregon Advisory Commission
Senator Kim Thatcher, Member,
Transparency Oregon Advisory Commission
Thomas E. Fuller, Member,
Transparency Oregon Advisory Commission
Mr. Brian DeForest, Member,
Transparency Oregon Advisory Commission
Ms. Theresa McHugh, Member,
Transparency Oregon Advisory Commission
Mr. Michael Marsh, Member,
Transparency Oregon Advisory Commission
Educational Facilities
- Rural Studies Program, Oregon State University
-
- Bruce
Weber, Director, Rural Studies Program, Oregon State University
Richard Sandler, Rural Studies Program Coordinator,
Oregon State University
Brent Steel, Professor, Rural Studies Program,
Oregon State University
- Rogue Community College
-
Henry Wisniewski, Faculty, Social Science & Human Services Department
Organizations
Jay Meredith, President, Securing Our Safety, Inc.
They Report To You, ACLU of Oregon
The Grants Pass Daily Courier
Scott Stoddard, Editor, The Grants Pass Daily
Courier
Jeff Duewel, Reporter, The Grants Pass Daily Courier
Shaun Hall, Reporter, The Grants Pass Daily Courier
November 22, 2017 Email/Letter Response
From Oregon Department of Revenue to Exploratory Committees November 11,
2017 Email/Letter on Clarifying Oregon Local Budget Law. Pages 5.
-
- OCTOBER 2016. CITIZEN PARTICIPATION IN THE
JOSEPHINE COUNTY BUDGET PROCESS
-
- October 2016 Citizen Participation In The
Josephine County Budget Process
Walker, Mike; Whalen, Jon, Members of Hugo Justice System & Public Safety
Services Exploratory Committee, HNA&HS. October 2016. Citizen Participation
In The Josephine County Budget Process. Hugo Neighborhood Association & Historical Society. Hugo, OR.
- October 2016. Chapter V:
Elements And Components Of Citizen Participation In Budgeting Process
- Walker, Mike & Jon Whalen. October
2016. Chapter V: Elements And Components Of Citizen Participation In Budgeting Process,
Citizen Participation In The Josephine County Budget Process. For Hugo Justice System
& Public Safety Services Exploratory Committee, Hugo Neighborhood Association &
Historical Society. Hugo, OR.
October 2016 Appendices For
Citizen Participation In The Josephine County Budget Process
Walker, Mike; Whalen, Jon, Members of Hugo Justice System & Public Safety
Services Exploratory Committee, HNA&HS. October 2016. Appendices For Citizen
Participation In The Josephine County Budget Process. Hugo Neighborhood Association & Historical Society. Hugo, OR.
NOVEMBER 2016. CITIZEN PARTICIPATION IN THE JOSEPHINE COUNTY BUDGET PROCESS
Walker, Mike; Whalen, Jon, Members of Hugo Justice System & Public
Safety Services Exploratory Committee, HNA&HS. Draft November 2016. Citizen
Participation In The Josephine County Budget Process. Hugo, OR.
There are nine chapters to the draft evolving Citizen Participation In The Josephine
County Budget Process (i.e., I - IX, including acronyms/abbreviations, appendices
(including a bibliography), and a glossary.
November 2016. Citizen Participation In The Josephine County Budget Process
I. Introduction/Purpose, including
Acronyms/Abbreviations
II. Oregon Local Budget Law Excerpts
III. Excerpts from Josephine County Budgets: FY 2006-07 to
FY 2016-17
IV. Budget Process Brainstorming Questions
V. Analysis: Elements and Components of Citizen Participation
in Budgeting Process
VI. Josephine County Budget Process Issues
VII. Citizen Involvement/Citizen Participation Program & Budget Process
Recommendations
VIII. Budget Process Conclusions
IX. Summary & Conclusions
Appendices
Glossary
June 2016 Oregon Revised Statutes: 294.305 to 294.565 (Oregon
Local Budget Law) - Full Text
Walker, Mike; Whalen, Jon, Members of Hugo Justice System & Public Safety
Services Exploratory Committee, HNA&HS. June 21, 2016. Oregon Revised Statutes:
294.305 to 294.565. Hugo, OR.
June 2016 Oregon Administrative Rules: 150-294.175 to
150-294.920 (Oregon Local Budget ) - Full Text
Walker, Mike; Whalen, Jon, Members of Hugo Justice System & Public Safety
Services Exploratory Committee, HNA&HS. June 21, 2016. Oregon Administrative Rules:
150-294.175 to 150-294.920. Hugo, OR.
Local budget law training handouts (TH)
TH1. Training PowerPoint.
TH2. Sample budget (Office document - go to ODR web page).
TH3. Statutory references.
TH4. Budget committee and pre-meetings.
TH5. Changes after adoption.
TH6. Glossary.
TH7. Property tax worksheet (Office document - go to ODR web page).
Other resources (OR)
OR1. The Local Budgeting Manual, 150-504-420.
OR2 . Local Budgeting in Oregon, 150-504-400
OR3. Administrative rules, see chapters 294 and 310.
Oregon Administrative Rules (OAR): Division 294, Local Budget
(http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_150/150_294.html).
Oregon Administrative Rules (OAR): Division 310, Levy of Property Tax;
Tax Reduction Programs
(http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_150/150_310.html).
Oregon Revised Statues (ORS) 294, Chapter 294. County and Municipal
Financial Administration (http://www.oregonlaws.org/ors/chapter/294).
Oregon Revised Statues (ORS) 310, Chapter 310. Property Tax Rates and
Amounts; Tax Limitations; Tax Reduction Programs
(http://www.oregonlaws.org/ors/chapter/310).
-
- II. CITIZEN PARTICIPATION IN BUDGETING REFERENCES
-
- A. Budgeting Reference Links
-
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Management: Using Performance Measurement for Decision Making. Financial
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Financial Management Capacity Building Committee (FMCBC).
- AMANS, NSMFC, and FMCBC. 2008. Budgeting for
Results and Outcomes. Financial Management Capacity Building Committee (FMCBC)
Recommended Practice: Budgeting for Results and Outcomes. Original Budgeting for
Results and Outcomes was developed in 2007 by the Government Finance Officers
Association (GFOA).
- Air Resources Board, CA EPA. 2005. Lets Clear The Air:
A Public Participation Guide to Air Quality Decision Making in California. Sacramento,
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