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Grants Pass

PUBLIC SAFETY PROJECT REPORTS

GRANTS PASS, OREGON

 

FINAL PUBLIC SAFETY PROJECT REPORTS

Part of the PAVE COMMITTEE PROJECT RESULTS

Performance Audit, Visioning & Enhancement (PAVE) Committee

City of Grants Pass, Oregon

http://www.grantspassoregon.gov/833/PAVE-Committee-Project-Results

Downloaded March 21, 2016

 

Upcoming Projects The City is currently in the process of selecting the next City Department/Division to go through a PAVE Committee strategic planning project.

 

Project Reports The following final PAVE project reports show Performance Audit and Strategic Plan recommendations that Council and/or Management are trying to find solutions and/or resources to address.

 

City Water and Wastewater Utility PAVE Project

The project was completed in October 2015 and a final project presentation was made to the City Council on October 26, 2015.

Final Grants Pass Utility Project Report

Grants Pass Department of Public Safety Project

The project was completed in September 2014 and a final project presentation was made to the City Council on September 15, 2014.

 

Final Public Safety Project Reports

 

• Grants Pass Fire Analysis and Strategic Plan: August 2014

• Grants Pass Police Operations Report: September 8, 2014

• Grants Pass Police Strategic Planning Report: August 2014

 

Further Actions PAVE operations report recommendations and strategic plan goals will be assessed each year through the City’s annual strategic planning process and annual budget process in addition to being addressed throughout the year by department directors.

 

PERFORMANCE AUDIT RESULTS

 

The City’s former Audit Committee was created to oversee rotating performance audits of different City operating divisions to help ensure divisions are operating as effectively and efficiently as possible. The Committee was an advisory committee to the City Council and helped oversee performance audits from the creation of the project scope all the way through the final reports and follow up after final project reports.

 

Starting in 2014, the Performance, Audit, Visioning & Enhancement (PAVE) Committee took over the oversight of future performance audit related projects. Follow up on past audit recommendations is happening through the City’s annual strategic planning process in the creation of the work plan for the following year and through ongoing work by the responsible department directors for each area.

 

The former Audit Committee provided oversight on the following projects between 2010 and 2013:

 

• Information Technology Network Security Assessment (December 2013)

• Fleet (vehicle maintenance and equipment replacement) September 2012 (PDF)

       • Management response as of September 18, 2013 (PDF)

       • Underutilized vehicles management recommendations July 31, 2013 (PDF)

• Combined Performance Audit of the Economic Development and Tourism Promotion Programs 2013 (PDF)

• Engineering Division 2011 (PDF)

       • Final Management Response (PDF)

 

PERFORMANCE AUDIT, VISIONING & ENHANCEMENT COMMITTEE

 

Purpose The Performance Audit, Visioning and Enhancement (PAVE) Committee of the City of Grants Pass is established for the purpose of promoting excellence in the City of Grants Pass by providing oversight and recommendations for Internal and External Audits and Program Assessments with accompanying plans for improvement. The duties of the PAVE Committee include:

 

• Review and provide input to the City Council on the annual risk assessment and internal audit plans.

• Review and recommend contracts for performance engagements.

• Provide input on findings and strategic plans prepared by the contractors to the City Council

 

Members The PAVE Committee consists of 6 (plus 2) members, serving staggered 2-year terms, consisting of:

 

• 4 elected officials (Mayor & Council)

• 2 citizen representatives with financial and/or operational audit experience who reside in the city

• 2 representatives with special expertise in the field or program being reviewed when appropriate (term lasts for the specific

        appraisal and creation of associated plan)

 

The City Manager will appoint city staff members from the appropriate departments involved in the performance review. The current committee members are:

 

Paul Mitchell (Water/Wastewater)

Layne Lange (Water/Wastewater)

Jim Williams

William Rall

Ken Hannum, Councilor

Dennis Roler, Councilor

Rick Riker, Councilor

Roy Lindsay, Councilor

 

Agendas & Minutes Agendas are available prior to meetings. Minutes are available following approval. View Most Recent Agendas and Minutes